👋 Hello,
I’m Mamata

I’m a Virtual Assistant with experience supporting remote teams and senior leaders. Welcome to my portfolio.

About me

I’m an experienced Executive Assistant with over two years of supporting senior leaders in consulting and professional services. I specialize in managing complex schedules, streamlining communication, and coordinating projects from start to finish especially in fully remote environments.

Core Skills

I specialize in supporting remote teams and executives by managing calendars and inboxes, streamlining communication, and keeping projects on track using tools like Asana, Trello, and Notion. I’m experienced in preparing executive-level documents, handling payroll and expenses, and building efficient workflows that help remote operations run smoothly and with minimal friction.Need help with admin, calendar management, or project tracking?

Retainer-Based

Ongoing support for consistent, long-term needs.. Priority access, a set number of hours per month, and consistent, reliable support.

  • Calendar & inbox management

  • Client onboarding & communications

  • Weekly reporting & task tracking

  • Systems maintenance

  • Social media scheduling

  • General executive assistance

Project-Based

Perfect for short-term tasks or one-off projects. A clearly defined scope, timeline, and flat rate pricing. No long-term commitment.

  • Inbox cleanup & organization

  • CRM setup or migration

  • Research & data entry

  • Process documentation

  • Canva Template Creation

  • Admin catch-up tasks

Projects & Work Samples

Below are real-world examples of how I’ve supported executives and improved operations. All content is either anonymized or recreated using sample data.

Calendar & Inbox Optimization

I managed the calendars and inboxes of three executives, coordinating over 20 meetings per week while ensuring priority alignment and zero conflicts. To streamline communication, I implemented inbox automation and filtering systems in Gmail, which reduced email management time by 60% and maintained a consistent zero-inbox state. These improvements helped the leadership team focus more on strategy and less on logistics.

SOP & Digital Filing System

I created and implemented a fully digital filing system using Google Drive, paired with written SOPs for internal use. This system supported a hybrid team by improving document access and reducing paper dependency by 90%. As a result, team members spent less time searching for files and more time on core responsibilities, improving remote collaboration and daily productivity.

Project Milestone Tracking

To support multi-department operations, I set up and maintained project milestone trackers using Asana and Google Sheets. I worked closely with team leads to track progress, update timelines, and flag delays early. This system improved visibility across teams and played a key role in achieving a 95% on-time completion rate for major deliverables.

Executive-Level Documents & Reporting

I prepared over 100 high-level documents, including business memos, strategic reports, and executive presentation decks using Microsoft Word, Excel, and PowerPoint. My focus was on clarity, accuracy, and brand alignment. These materials supported executive decision-making and were often used in client meetings, internal briefings, and board-level updates.

Get in Touch

Looking for executive support that’s reliable, discreet, and proactive? Let’s connect.